NORTH COAST RAILROAD AUTHORITY (NCRA)

PROPERTY MANAGEMENT COMMITTEE MEETING MINUTES

 

FRIDAY, OCTOBER 4, 2002

10:00 AM 

 

CLOVERDALE DEPOT

501 ASTI ROAD, CLOVERDALE, SONOMA COUNTY, CALIFORNIA, USA

 

 

 

A.        CALL TO ORDER – 10 am

 

B.        ROLL CALL

Present: Second Vice Chair Leo Sears, Director Budge Campbell and Director Robert Simonson.

 

Also present: Executive Director Max Bridges, Assistant Executive Director Douglas Christy and Administrative Assistant Louise Evans.

 

C.        AGENDA APPROVAL

Doug requested Benchmark Realty Group document, regarding easement on APN 201-311-007,013 be added to the agenda.

 

Director Campbell moved to add Benchmark Realty Group to the agenda; 2nd by Director Simonson.

 

None opposed, motion carried.

           

 

D.        PUBLIC COMMENTS

            No comments from the public.

            Present: Judy

 

E.         CONDUCT OF BUSINESS

 

1.                  Revised job description and recruiting for the vacant Administrative Assistant position

Salary still needs to be established. 

 

Director Campbell moved to accept job description with modifications; 2nd by Director Simonson.

 

Modifications: Para.3: The AA coordinates the flow…; Para. 5: delete from property revenues; Para. 8: …takes and transcribes minutes…

 

None opposed, motion carried.

 

2.                  Request from City of Ukiah for use of a portion of the Ukiah Depot for a visitor center

NCRA rights need to be reserved.  Issues that need to be addressed by the person requesting is insurance liability, janitorial, etc. 

 

Director Sears moved to respond in agreement of concept, subject to their proposal and our future needs; 2nd by Director Campbell.

 

None opposed, motion carried.

 

Mr. Bridges and Christy will draft a response to City Manager, Candace Horsley.

 

3.                  Request from Jonathan Brooks to purchase APN 516-241-26 adjacent to Annie and Mary.

Director Sears will follow-up with Mr. Brooks on behalf of the Property Management Committee to discuss his proposal.  Director Sears will report to Mr. Bridges and the Property Management Committee.

 

Director Sears moved to follow up on behalf of the NCRA; 2nd by Director Campbell.

 

None opposed; motion carried.

 

4.                  Request from Jay Gayner to lease APN 033-172-02 near Dos Rios

Director Campbell moved not to consider leasing at this time due to NCRA’s strategic planning; 2nd by Director Sears.

 

None opposed, motion carried.

 

5.                  Status of Property Policy

The policy has good basic structure but needs some fine-tuning before consideration and adoption.  Director Campbell had notes on his suggested changes.

 

Mr. Bridges will produce revised draft in Property Policy and will email copies to Property Management Committee. 

 

Mr. Bridges had discussion with Sonoma County Auditors Office and they will consider handling the Property Management invoices and revenues. 

 

6.                  Status of Eureka Depot

Willis & Disiere Realtors (Leasing Agent) will handle leasing of building with a one-time cost of $1000 (120 day agreement).  It can be rented for $1500/month. There will be 120-day notice required by either party before terminating.  Mr. Bridges signature is required on the lease.

 

Director Simonson moved to refer to the Executive Director for his perusal and signature; 2nd by Director Campbell.

 

None opposed, motion carried.

 

7        Benchmark Realty Group

Person trying to sell property needs knowledge of an easement or if the property is landlocked.  The NCRA hasn’t received documentation of permanent easement.

 

Director Sears will follow-up with Mark Burtchett, Broker, Benchmark Realty Group, regarding this issue and will report to Mr. Bridges and the Property Management Committee.

 

G.        ADJOURNMENT – 11:28 am